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Residential Policies

Residential Policies

 For our full Residential Housing Policy, please click here. 

For our Student Handbook, please click here

Index:
Prohibited Appliances 
Allowed Appliances
Decorating
Gender Inclusive Housing
Guest Policy
Personal Furniture and Balconies
Cable
Quiet Hours
Animal Policy
Bikes
Confiscation Policy
Residence Halls Over Break
Checking In
Checking Out

Prohibited Appliances

  • Lamps
  • Hot plates
  • Candle warmers
  • Electric skillets
  • Toaster ovens
  • George Foreman grill
  • Ice machines
  • Microwaves
  • Refrigerators over 4.3 cubic feet
  • Any other high-energy appliance

Allowed Appliances

  • Coffee Machines with Automatic Shut Offs (Including Keurig Coffee Makers)
  • Electric water/tea kettles with automatic shutoff
  • Blenders
  • Crockpots
  • All permitted appliances must have UL branded electric cords.

Decorating

  • No nails, tacks, or tapes. Please only use Command Strips.
  • Nothing on doors
  • Consider potential property damage and fire safety
  • No live trees
  • No large lights
  • No spray-on snow on wood, etc
  • No alcoholic beverages or paraphernalia as decorations

Gender Inclusive Housing

Gender inclusive housing allows for students of different sexes or gender identities to room together. Doane University offers gender inclusive student housing in Burrage, Colonial, or Hansen Hall. Registration must be unanimous, and students intending to live in gender inclusive housing must complete the appropriate registration form. Although suites and/or quads that register are gender inclusive, they are gender inclusive within the quad or suite - the individual rooms are still separated by sex and/or gender identity.

Guest Policy

Guests may stay overnight for up to 24 hours. Residents should obtain permission from their roommate(s). All guests should register with Residential Life and Education by completing the online Overnight Guest Registration Form or by informing their Community Advisor or Director. Overnight guests are not permitted to move from room-to-room or hall-to-hall.

Personal Furniture and Balconies

Students may bring personal furniture, but it must be kept in good condition and follow safety and fire protocols (not blocking exits or entrances). Soft-sided furniture should be purchased new. Students must provide documentation as requested by the Office of Residential Life and Education. Doane University has the right to require any personal furniture be removed. Balconies and breezeways of lower floors are to be kept clear. Furniture, bikes, or other items left on them will be confiscated by the university.

Cable

Basic cable is provided for free by the university and ready for use.

Quiet Hours

10 pm - 8 am (Sunday - Thursday) and 1 am - 8 am (Friday and Saturday)

Animal Policy

Students are prohibited from having pets in the residence halls. The only exceptions are small fish. Violation of this policy will result in the immediate removal of the pet and/or disciplinary action. Students seeking special accommodations should contact the Director of Student Support Services.

Bikes

  • Bicycles must be walked through the building and lobbies.
  • They may not be parked in hallways, lounges, trash/recycle rooms, or stairwells.
  • They may not be hung from ceilings, walls, or other university furnishings.
  • Bicycles or equipment found in the hallways, stairwells, or lounges may be confiscated.
  • Tire streaks, handlebar marks, mud, debris, or other signs left by a bicycle may result in extra cleaning and/or damage charges to the individual or the community.
  • Motorcycles and mopeds are considered motor vehicles. They are not to be taken into the residence halls or ridden on campus pathways.
  • It is advised that when students are gone for extended weekends or vacations that bikes are locked inside of rooms.

Confiscation Policy

The university reserves the right to confiscate items considered illegal, hazardous, or harmful to the community and items that are prohibited per university policy. All prohibited items and alcohol and drug paraphernalia will be confiscated by Doane University officials or required to be immediately removed from campus. In the course of conducting Health and Safety Inspections, Residential Life and Education professional staff members may confiscate any prohibited items found. Such items are labeled and put in storage. Students will have an opportunity to take the prohibited item(s) home at the next school break. The Office of Residential Life and Education will store the item(s) no later than the end of the semester. Unclaimed items will be disposed of at the end of every semester. The university is not responsible for the compensation for any discarded item.

Residence Halls Over Break

Residence Halls must be vacated during Thanksgiving, Winter, and Spring break. Students with legitimate reasons may receive permission to remain in the halls with approval from the Office of Residential Life and Education during Thanksgiving and Spring break. Dining halls will be closed during Thanksgiving, Winter, and Spring break. Students are encouraged to plan early and arrange transportation.

Housing Exceptions for Thanksgiving and Spring Break:

  • Distance - Must live over 4 hours away from campus.
  • Job Exception - Must live further than ½ hour away from campus and the campus must be closer to your job than your home.
  • Academic Exception - Must live further than ½ hour away from campus. This request must come from an academic adviser and will be approved on a case by case basis.
  • Athletic Exception - Must live further than ½ hour away from campus. This request must come from a coach and will be approved on a case-by-case basis.

Checking In

Check-in Procedures

Upon moving into an assigned room, students will receive a key and be asked to check the condition of the room carefully, making sure any deficiencies are noted on the Room Condition Report. If discrepancies are found, students will be able to edit the Room Condition Report before final submission on eRezLife. Students may be subject to disciplinary action for moving in without checking in or for moving to an unassigned room.

Check-in: Early Arrival

Early arrivals for the Fall and Spring semester must be approved by the Office of Residential Life and Education. A fee of $75 per day will be assessed to the student account. Students that move into a hall without approval may be subject to the student conduct process and may be required to leave the hall until the appropriate check-in time.

Checking Out

Check-out Procedures

To assist the university in keeping up with maintenance and/or damage assessment in the residence halls, there are thorough maintenance checks several times a year in addition to those at checkout. Room checks occur during Fall Break, Winter Break, and Spring Break. The Residential Life and Education staff will notify students of the dates and times of these checks. During these checks, all rooms will be entered at the announced time to verify who is present, to make sure all check-out procedures were followed, and to check for maintenance and policy issues. Personal trash left in the room may result in a removal fee.

Residential Life and Education will provide information regarding check-out to all students prior to the end of the academic year. Failure to complete the process as described and in its entirety may result in damage, cleaning, or administrative fees. This includes staying past the required check-out date and/or time.

Once the halls have been closed, Maintenance and Residential Life and Education Staff members will do a thorough check of all the residence hall rooms. Additional charges may be added for damages that were not previously noted. Therefore, there may be a modification to student bills. Student bills will list the charges and damages. For further clarification, call the Business Office or the Residential Life and Education Office during business hours.