Important COVID-19 Information

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Planning Student Events

Planning Student Events

We are excited to have you back on campus! While much has changed within the last few months to ensure our campus community's health and safety, the Office of Student Experience is still a dedicated resource for you and your group. 

There are new guidelines in place that will affect your group's normal operations and alter or temporarily suspend some of your longstanding events. While it is imperative to adhere to these guidelines, to care for those around us, we want you to feel empowered to remain active in the coming semester. 

Steps for Student-Led Event Planning

Visual Graphic outlining the steps students need to go through to host an event through the Office of Student Experience

When you have an event idea, follow these steps for a successful and safe event:

  1. Sign up here for a Tuesday Student Event Planning Meeting.
  2. After the meeting, you will get the Student-Led Event Request Form.
  3. (No action required from you for Programming Committee Review)
  4. After Committee approval, you will be allowed to market your event!
  5. Hold your event!

Submitting a student-led event request form means you have read the following and agree to abide by these rules. Students and student organizations who do not adhere to these campus guidelines will no longer be able to lead events. 

Change to Event Operations 

The Programming Committee may allow typical student events to continue during the COVID-19 pandemic with changes to typical policies and procedures. Some of these changes have been established based on best guidance from the University and the Department of Health. 

These changes inclde, but are not limited to:


  • Attendance is open only to members of Doane University. This includes students, staff, and faculty.
  • People should not attend student group and department activities when feeling ill, having a fever, or being in isolation/quarantine.
  • For indoor events, the maximum attendance is set by facility COVID capacity.
  • Capacity for outdoor events will be determined at time of event approval by the Programming Committee.
  • Attendance must be taken at all meetings and events to allow for contact tracing if needed.


  • Until further notice, face masks that cover the mouth and nose are required in all public spaces and at all events.
  • You can find extra masks in Student Experience.
  • Event participants who refuse to wear masks will not be allowed to continue with the event.

Social distancing

  • Until further notice, social distancing will be consistent with at least 6 feet between individuals.

COVID-19 Event Kits

Student Experience has Covid Event Kits to check out for your student-led programming!

These kits include:

  • Tape measures and painters tape to mark those six-foot intervals.
  • Signage to remind participants to wear masks and use hand sanitizer
  • Hand sanitizer
  • Cups for dirty/wiped down pens
  • Sanitizing wipes for surface, pens, etc.
  • Extra masks & non-latex gloves “just in case”