Important COVID-19 Information

For all University updates and resources regarding COVID-19, please visit www.doane.edu/covid-19

FAQ

Everyone has questions. We just pulled together a few of the frequently asked ones here for you to search. Let us know if you need any additional assistance. We'd be glad to help.

Does the University provide insurance for my property?

No. We urge each student to purchase some form of insurance, whether it be renter's insurance or a rider on their parent's homeowner's insurance. The University is not liable for theft, damage, or loss of personal property from any part of the residence hall.

Dress Code & Uniforms

Dress Code


Our employees represent the face of the university to our students, alumni, and the community. Our dress attire should reflect a professional operated academic enterprise. Employees should dress in a clean, neat, and modest fashion. The exact parameters of this policy will vary by department and upon the function of the position you are in. Please visit with your supervisor about the dress appropriate for your department and position. 


Uniforms


The University pays annually the cost of uniforms for employees of the Facilities operations Department, up to an amount determined by the Vice President for Finance. Uniforms are not a condition of employment, but an appropriate symbol of professionalism and identification. Facilities Operations employees are expected to wear their uniforms when working and keep the uniforms clean and in good condition. Uniforms will be distributed on your first day of employment. For your first day, dress appropriate for your department and position.

Due in July

Due before July 6th


Emergency Contact Information and Housing Forms 


Please ensure you login at eRezLife and complete your Emergency Contact Information and any Housing Applications, including Off Campus Applications. Housing Assignments will be released on eRezLife and via your Doane email on July 13, 2020. 


Due before July 15th


Summer Common Reading 


Buy or rent Becoming a Learnerthe book for the Summer Common Reading Program. This short, 52-page book is the basis for an introductory assignment on the fundamental purpose of college and will serve as the beginning of your academic journey at Doane University. Look for an email from your LAR 101 professor for more details! 


Authorized Users


By adding authorized users you are allowing access to your billing and payment information. Usually students add their parents/guardians, or other individuals who help them financially. To add authorized users to your student account, follow the directions at wa.doane.edu


Emergency Alerts


All students are automatically signed up for our emergency alert system each semester. Please contact the Registrar at registrar@doane.edu to ensure that your current contact information (e.g., cell phone) is up to date in order to receive alerts.


Doane University's Safety Office also utilizes the Crisis Manager app (available in the App Store and Google Play Store) as a resource for everyone in the Doane community to have vital safety information at their fingertips at all times.  Your Doane email address has already been added to the appropriate safety plan. If you open the app, it will automatically download that plan for you.


For parents: if you would like to have the Parent Safety Guide, please email doanesafetyoffice@doane.edu. We can then add you to that plan and once that is completed, it will automatically download when you open the app.


Payment Plan Agreement


If you have not already submitted your Payment Plan Agreement Form to the Student Accounts Office, please do so before July 15th. You can contact the Student Accounts Office at 402.826.8250 or by emailing studentaccounts@doane.edu


Due before July 27th


CAPE Training


The link will be shared through your Doane email account by July 15. This training is a requirement of the Campus Advocacy, Prevention, and Education (CAPE) Project. Students who fail to complete this will have a hold placed on their account and will be unable to register for Spring Term. Students who have questions or concerns about completing a training with sensitive information regarding sexual assault, dating/domestic violence, and stalking are encouraged to reach out to capeproject@doane.edu or the CAPE Project Director at suzannah.rogan@doane.edu for accommodations.

Due in June

Due before June 1st


Doane Email


In order to receive all future communications, you will need to activate your Doane Email Account. Refer to the instructions sent to your personal email from the Admissions Office. If you need technical assistance contact Tiger Tech at helpdesk@doane.edu.


Review LAR Descriptions


Doane University's Liberal Arts Seminars address essential learning outcomes for incoming students. Within each Liberal Arts Seminar students will experience a unique topic of interest, chosen by the faculty member that leads their course section.


Due before June 30th


Financial Aid Paperwork


If you are a Federal Student Loan Borrower, you must complete:


Student must also fill out the Outside Assistance Form, this form documents any funds you are receiving from local scholarships or other sources. Students may contact the Financial Aid Office at 402.826.8260 or via email at faoffice@doane.edu.


Student Health Forms


Using your Doane email and password, register at doane.studenthealthportal.com and complete all of your required health forms.


High School Transcripts


Submit your final high school transcripts by email to the Admissions Office at admissions@doane.edu.


Language Placement Test


Since many of you will be registering for your first classes at Doane soon, the Department of Modern Languages wants to reach out to you. If you are interested in taking German or Spanish at Doane and you have had experience with that language in the past, we invite you to take this online placement test. This will help with the decision of which language class would be best to start with. To take the test, go to the appropriate link below, create an account (no student ID number is needed) and complete the test. Once you are done, we will see your results immediately. You can also contact the person given at the end of the test. The test should take about 15 minutes.


If you have any questions, please contact Josh Pope.


Spanish Placement Test


German Placement Test

Earning Doane Credit

Studying abroad will satisfy the Experiential Learning component of the Core Curriculum, a requirement of your degree from Doane. If you believe that any of the classes you are taking while abroad will satisfy other class requirements related to your major or minor, contact both your academic advisor and the Registrar before your trip.


Grades for non-language majors post as pass/fail on your transcript. This scale gives you the best opportunity to learn while also exploring a new country. However, this would mean any D you receive abroad, would be posted as an F.

If you have over 60-hours in credit hours, surpassing sophomore standing, you may be eligible to receive a $1,000 travel scholarship provided by Doane University.


If you are a language major: 


If you are in the Honors Program:


If your classes change while you are studying abroad, the Registrar must be notified via email at registraroffice@doane.edu

Essentials

Essentials:


  • Power Strip/Surge protector - no extension cords allowed

  • Alarm Clock

  • Laundry Basket, Detergent

  • Bedding
    • Pillows and Extra-Long Twin Sheets


  • Shower tote and Sandals

  • Personal Hygiene items

  • Message or Marker Board

  • 3M or another removable tape

  • School supplies

  • Pictures of friends and family

  • Flashlight and batteries

  • Eating Utensils
    • Cups

    • Bowls

    • Forks

    • Spoons


Evaluate a web site

As with printed resources, you may retrieve some electronic information that is not suitable for your research topic. Ask yourself these questions to determine if a particular website or page is right for you:


  • Currency -- Is this information current? Can I find a date on the page to tell me when it was created or last revised? How stable or permanent is this information?

  • Relevance -- Is the format or medium useful or appropriate for your topic? Is it a primary, secondary or tertiary source? Is it comprehensive? Who is the intended audience?

  • Authority -- Who is the author? Whare are his or her credentials? Is the source authoritative?

  • Accuracy -- Is the information accurate? How is it printed? Is it a fact or does it show bias?

  • Purpose -- What is the purpose? Is a particular point of view expressed?

Extra Stuff to Consider
  • Personal computer

  • Dehumidifier

  • Floor Rug

  • Lamp

  • Storage Containers

  • Drawer Organizer

  • Over the door hooks or hangers

  • Iron and Ironing Board

  • Water pitcher

  • Basic food such as Easy-Mac, Ramen, etc.

  • Chip clips

  • Can opener

  • Hand vacuum and Cleaning Wipes

  • Mirror

  • Plant(s)

  • Kleenex and napkins

  • Air Freshener

  • Basic First Aid Kit

  • Umbrella

  • Keurig of Coffee Pot with an automatic shutoff

F-1 Students and CPT Off-Campus Employment

As an F-1 student, employment must be authorized.

Employment is defined as any type of work performed or services provided in exchange for money, tuition, fees, books, supplies, room, food or any other benefit. Please consult with the Office of International Programs before beginning any work or service of any kind.


Curricular Practical Training (CPT)


CPT employment must be an integral part of an established curriculum and must be directly related to a student's major area of study. CPT has authorized employment and may be defined as work/study, internship, cooperative education, internship practicum, or other types of required or optional practicum. Students must be registered for a specific course in their department that fulfills a program requirement, such as BUS41.


CPT can be full-time, more than 20 hours per week, or part-time, 20 hours or less per week. Students registered for CPT during a Fall/Spring semester must also be registered for a full course of study which must include the course required for CPT. Students working part-time CPT during summer vacation do not need to be registered full-time for classes.


Students must be in legal status includes, but is not limited to:


  • Possessing a valid passport.

  • Registered as a full-time student each Fall/Spring semester.

  • Been in F-1 student status for at least one full academic year.

  • To qualify for CPT you must have:

  • A valid, and unexpired I-20 that lists your current field of study and education level

  • A valid, unexpired passport

  • Been a full-time student to one full academic year

  • Registered full-time every semester you are enrolled at Doane 

  • Undergraduate Students: Minimum of 12 credit hours

  • Graduate Students: Minimum of 9 credit hours

  • For Doctoral and Thesis-Masters Students: Do you still have required course left to complete? Not including portfolio, thesis, or dissertation hours required. 

If you do not qualify for any of the above, contact the Office of International Programs. 


If you qualify:


  • Download the CPT packet

  • Meet with the Career Development Center, your academic advisor, and other appropriate people

  • Complete the CPT forms and enroll in the required courses.

After the CPT packet is complete, make an appointment with the OIP and bring the following:


  • CPT Packet

  • Curricular Practical Training Academic Advisor Form completed by your academic adviser

  • Course description for CPT course in which you will be enrolled

  • Internship Learning Contract

  • Memorandum of Understanding, completed and signed by you and your employer which includes the job offer and the following information:
    • If the job if full-time or part-time

    • Job title

    • Job description

    • Number of hours employed per week

    • Physical street address with zip code where you will be working. The actual worksite is needed, not a post office box.

    • Start and End date of employment


For Graduate Students:


  • Bring your expected degree completion plan, listing the course as a required part of your program

  • Proof of enrollment in the required course

  • Unofficial transcript from WebAdvisor

  • Valid, unexpired passport

  • I-20 & I-94

Allow 5 working days for OIP to process your CPT paperwork, then pick up at OIP. You cannot begin employment until approved and until the employee’s starting date.

F-1 Students and On-Campus Employment

As an F-1 student, employment must be authorized.


Employment is defined as any type of work performed or services provided in exchange for money, tuition, fees, books, supplies, room, food or any other benefit. Please consult with the Office of International Programs before beginning any work or service of any kind.


On-Campus Employment


On-campus employment provides a paycheck from Doane University this includes; admissions, residence life, student leadership, maintenance, teaching assistantships, landscape services, food service, or library, etc. Paperwork for on-campus employment is processed by the Payroll Office, Financial Aid Office, and the employing supervisor.

F-1 students are restricted to the number of hours they may work.


  • During the Fall and Spring semesters, students are allowed 20 hours per week maximum.

  • During semester breaks, official school holidays, or summer vacations students are allowed 21 hours or more.

  • F-1 students may not work on-campus after completing a program unless they have obtained a new I-20 and plan to enroll the following term in a new degree program. (Such as starting a Masters degree after graduating with a Bachelors). Visit the Office of International Programs for more information.

F-1 Students and OPT Off-Campus Employment

As an F-1 student, employment must be authorized.

Employment is defined as any type of work performed or services provided in exchange for money, tuition, fees, books, supplies, room, food or any other benefit. Please consult with the Office of International Programs before beginning any work or service of any kind.


Optical Practical Training (OPT)


Optional Practical Training is the benefit of F-1 status to grant authorization to F-1 students to gain work experience in their academic major, not minor. Qualified students may apply for a total of 12 months of OPT for each successive degree level as an F-1 student.


Note: Students in English Language Training programs are not eligible for OPT. Students usually apply for OPT after completing their program of study, and it is important to submit your application early in your final semester.


To Apply


You must apply for the OPT benefit. You must submit an application, fee, and supplemental materials. Your application will be adjudicated, and you will receive notice of denial or approval. If approved, you will receive an employment authorization document (EAD) before you can begin work. Processing time takes 90 days or longer.


You must have:


  • Your major and minor listed correctly with the Registrar’s Office

  • A current I-20 form with your current field of study and educational level

  • A valid, unexpired passport

  • Less than 12 months of full-time curricular practical training (CPT)

  • Been a full-time student for at least one full academic year

  • Registered full-time as an F-1 student every semester you attended Doane OR been full-time certified by OIP for the semesters you were not full-time

  • (If completing your program in the summer) Be enrolled in at least one credit hour required to complete your program

  • Attended an OPT Information

  • Obtained an OPT Packet

If you do not meet all the requirements, speak with the OIP.


Unlike CPT, you do not need an offer of employment to apply for OPT. You can apply up to 120 days before your requested start date. Adjudication of your application can take up to 90-120 days, so apply early in your final semester. You must apply for OPT no later than 60 days from the date of program completion.


Maintaining OPT


Once you approved for OPT:


  • Secure employment that relates directly to your major field of study

  • Submit the OPT update form and again every time you change or add employers

  • Report any change of address to USCIS and OIP

  • Verify your employment and address information with OIP every 6 months

  • Keep a calendar of your employment activity

OPT-eligible employment must be:


  • full-time -more than 20 hours per week

  • directly related to your major field of study

  • have no more than 90 cumulative days of unemployment

If you received your degree in a STEM field, you may be eligible to apply for an OPT extension. Review the list of eligible STEM fields at ICE’s SEVIS STEM LIST and complete the OPT-STEM packet.

Financial Aid

Students must be enrolled in OFF-400 for 12 credit hours for both semesters, and year-long study abroad trips. After applying for financial aid and scholarships, the student must enroll for loan deferment, insurance, etc. To find out which types of financial aid and scholarships your student is eligible for during Summer Study Abroad, contact the Office of Financial Aid.


Financial Aid Office

Phone:402-826-8260

Email: faoffice@doane.edu


Doane's Travel Scholarship


Students can use their $1,000 travel scholarship towards studying abroad during the fall, spring, or summer as long as they are taking a minimum of three credit hours.


Students in a program that requires studying abroad can receive scholarships and aid for a full semester, or $2,000 for a summer experience. Students in the Honors Program must enroll in ISEP study abroad programs to be eligible to receive full funding for a semester or the $2,000 for the summer program.


Insurance Requirements


Doane has established insurance requirements for you to study abroad. This condition is for the safety of our students and to ease approaching unexpected accidents or health issues. You can obtain this type of insurance coverage through your own personal Provider Insurance or through iNext International Insurance.


There are many options for insurance, and your family's insurance provider may also offer a type of short-term international insurance. Be sure to select the option that is most appropriate for you. Please note, some study abroad centers or programs will provide the necessary amount of insurance or may require additional insurance coverage.


Doane's Insurance Requirements


  • Accident and Medical: $50,000

  • Sickness and Hospitalization: $165/a day

  • Emergency Medical Evacuation: $65,000

  • Repatriation of Remains: $15,000

Find a journal article

Journal articles are typically located using a periodical index or online database. Generally, you will find that most libraries have online databases for locating articles, though some print periodical indexes may be found in every library. At Perkins Library, our online periodical databases are listed on this website under Articles in Databases. Databases are arranged by discipline, or you can see an alphabetical listing by clicking on Databases A-Z in the navigation bar on the left side of the page. If you have questions about using a particular database refer to the Help or Tutorial sections of the database.

Find a primary source

Primary sources are documents that provide first-hand evidence of an event or idea, such as diaries, letters, popular press accounts of events and official documents. Most people think of primary sources as being written at the time an event occurred, while secondary sources interpret the event or idea at a later date. Some sources for primary documents in Perkins Library are the government documents section, newspapers (print and online), and the databases Primary Sources in African-American History and Primary Sources in American Women's History.

Find course reserves

  • Hover the mouse over the Subject tab in the upper left corner of the page, and select Course Reserves from the drop-down menu.

  • Select the Courses button and enter the course number, course name, or professor's name. 

  • Click on your course from the results list, then click on the title you wish to see. Find the call number under the section Find a copy in the library and give this call number to the person at the circulation desk. He or she will retrieve the item and check it out to you. That's it!


 

Foster Communication and Collaboration Among Students

Fostering communication among students is important because it allows you to reproduce any collaboration you build into your course and maintains a sense of community that can help keep students motivated to participate and learn. It helps if you already had some sort of student-to-student online activity (for example, Canvas Discussions) since students will be used to both the process and the tool.


Consider these suggestions when planning activities:


  • Use asynchronous tools when possible: Having students participate in live Zoom conversations can be useful, but scheduling can be a problem, and only a few students will actively participate (just like in your classroom). In such cases, using asynchronous tools like Canvas Discussions allows students to participate on their own schedules. In addition, bandwidth requirements for discussion boards are far lower than for live video tools.

  • Link to clear goals and outcomes: Make sure there are clear purposes and outcomes for any student-to-student interaction. How does this activity help them meet course outcomes or prepare for other assignments?

  • Build-in simple accountability: Find ways to make sure students are accountable for the work they do in any online discussions or collaborations. Assigning points for online discussion posts can be tedious, so some instructors ask for reflective statements where students detail their contributions and reflect on what they learned from the conversation.

  • Balance newness and need: As with any changed activities, you will need to balance the needs and benefits of online collaboration with the additional effort such collaboration will require on everyone else's part. Learning new technologies and procedures might be counterproductive, particularly in the short term, unless there is a clear benefit.

General Questions

Where do I go on my first day?


Prior to your first day, your supervisor will advise you of where to park, as well as, where and when to meet on your first day. For the Crete campus, you will receive a parking tag on your first day. 


When do I get paid?


Employees are paid on the last working day of each month. If you begin on or after the 24th of the month, check with Human Resources to see if your first pay date will be that same month or the next month. 


Where can I find more on employee policies?


You can access the Employee Handbook online. If you are not able to find what you are looking for, or need further clarification, contact Human Resources.


What if I have more questions?


If you have other questions that you would like answered before your first day, please contact your supervisor directly, or contact Human Resources.

General Questions

When do I complete my New Hire Paperwork?


See your New Hire Checklist for information on your paperwork.


What is the dress code?


Our employees represent the face of the University to our students, alumni, and the community. Our dress attire should reflect a professional operated academic enterprise. Employees should dress in a clean, neat, and modest fashion. Dress appropriately for your department. 


Where do I go on my first day? 


Before your first day, the Office of Academic Affairs (OAA) will advise you of where to meet for faculty orientation. Orientation is provided by the Office of Academic Affairs and Center for Excellence in Teaching and Learning (CETL). CETL will support new faculty for mentoring. You will receive a parking tag on or before your first day. 


When do I get paid? 


Faculty will be paid monthly (12 paychecks per year) on the last working day of each month. For faculty starting in the fall, your first paycheck will be on the last business day of July. 


Where can I find more procedures & policies? 


New faculty will be provided with a New Faculty Survival Guide, upon starting. 


You can access the Faculty handbook via a Google Doc accessed with your Doane email address. You can also access the Employee Handbook online. If you are not able to find what you were looking for or need further clarification, contact Academic Affairs or Human Resources. 


What if I have more questions? 


If you have other questions that you would like answered before your first day, contact your College Dean or the Office of Academic Affairs

General Questions

Where do I go on my first day?


Prior to your first day, your College Dean or designated Doane representative will advise you of where to park, as well as when and where to meet on your first day. 


Dress Code


Our employees represent the face of the university to our students, alumni, and community. Our dress attire should reflect a professionally operated academic enterprise. Employees should dress in a clean, neat and modest fashion. 


Where can I find something to eat?


If you would like to bring your own meal or snacks from home, break areas are provided for employees typically including refrigerator/freezer, microwave and table space. Ask your department chair for details. Snacks and beverage vending machines are available in some areas, check with your department chair for the nearest location. There are various dining options are also available in the area surrounding campus. 


When do I get paid? 


Faculty will be paid on a monthly basis, on the last working day of each month. If you begin on, or after the 24th of the month check with Human Resources to see if your first pay date will be that same month or the next month. 


Where can I find out more on policies and procedures? 


New Faculty will be provided with a New Faculty Survival Guide, upon starting their position. You can access the Faculty Handbook via a Google Doc accessed with your Doane Email address. You can also access the Employee Handbook online If you are not able to find what you are looking for or need further clarification, contact Academic Affairs or Human Resources. 


What if I have more questions? 


If you have other questions that you would like answered before your first day, contact your College Dean or the Office of Academic Affairs. 

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