Important COVID-19 Information

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Policy for Student Identification Verification in Distance Learning

Purpose and Scope

This policy applies to all credit-bearing distance education courses offered by Doane University. The purpose of this policy is to ensure that the university operates in compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA) concerning the verification of student identity in distance education.

The HEOA requires that institutions offering distance education or correspondence courses or programs have processes in place to ensure that the student registering for a course is the same student who participates in the course or receives course credit. The Act requires that institutions use one of the following three methods:

  • A secure login and password;
  • Proctored examinations; or
  • New or other technologies and practices that are effective in verifying student identification.


Colleague is a university management system used to ensure accounts are managed securely. All students will need to claim their Colleague unique student identifier and establish a password before accessing services, including distance learning and online courses. Students verify their account with personally identifying information. Students are required to create secure questions and associated answers to be used in the event that they need to change their password or reclaim their unique identifier. Two-factor authentication is used to secure all accounts. Doane University uses Canvas as its learning management system. The Canvas system integrates with the Colleague to ensure secure student access to courses. All individuals are responsible for maintaining the security of their unique identifier and passwords.

Students' Privacy Rights

All students, including distance education students, at the University have privacy rights. Those rights are discussed under the Family Educational Rights and Privacy Act (FERPA). Information on the university's FERPA policies can be found here.

Course Fees

All fees associated with taking classes both on campus and through distance education can be found online. Residential undergraduate tuition and fees information is available here, while similar information for Non-Residential and Online students is available here. There may be additional fees for taking online courses. Students are encouraged to check the fees before registering for classes. These fees are adjusted periodically and should be verified before enrollment.