Important COVID-19 Information

For all University updates and resources regarding COVID-19, please visit www.doane.edu/covid-19

Information regarding housing for remainder of Spring 2020

Dear Resident,

You recently received communication from the university regarding the efforts being put in place to prevent the spread of the Coronavirus (COVID-19). Your health and safety are always one of our top priorities in Residential Life and Education and our efforts will support Doane’s plans to protect the health and wellness of our entire campus community. Please be sure to read this email in its entirety to not miss vital information.

As the university moves to an online format for courses for the remainder of the semester, residential students who are able to check out of their residence halls are strongly encouraged to do so by Sunday March 22, 2020. You no doubt have questions about how Doane will be handling the many facets of this new environment. Right now, we are putting the health and safety of our students first. More information about how the university will address these changes for you will be forthcoming, and we ask for your patience during this unprecedented time. Checking out of your residence hall assists in supporting the efforts of the university to follow a self distancing protocol. 

Click here to access Doane’s COVID-19 information repository which will be constantly updated with the most updated information. 

If you plan to check out of your residence hall for the remainder of the semester, we ask that you please complete this form by CLICKING HERE by Wednesday March 18, 2020. Residents who opt to check out will follow an express checkout process following the steps outlined below.

Express Check-Out Procedures

  1. Check-out will occur from Friday March 13 to Sunday March 22, 2020 by 5pm to provide ample time for travel arrangements to be made. If you need additional time to check-out beyond the 22nd, please indicate that on your form response. You should only plan to be on campus for the time it takes to check-out. Overnight stays are discouraged.
  2. You will find a labeled key envelope attached to your room door by the end of the day Friday, March 13, 2020.
  3. Pack up your personal belongings and reset the furniture provided by facilities. This means that if your bed is lofted or bunked, please ensure it is reset to standard bed height.
  4. Place your room key(s) and mailbox key in your labeled envelope and drop it in the Red Drop Box in the lobby of your building. Quads residents will return their keys to the Red Drop Box in Smith Hall. Failure to return your key(s) will result in a minimum $57 fee for replacement. Public Safety will be deactivating ID access for students checking out for the semester.
  5. If you are checking-out and require immediate assistance, please contact our Emergency Line at 402.826.8301. Please note that this is an emergency line and should not be called for questions about moving out of the residence halls and/or university procedures regarding COVID-19. Please be vigilant in reading emails, texts, and other communication from the university. Please refer to the university's repository for more information at https://www.doane.edu/coronavirus-disease-2019-covid-19.

Check-Out Zoom Meetings

Residential Life staff will be available via Zoom from 10-11am CST and 3-4pm CST daily from Monday March 16-Friday March 20 to assist with any questions you may have. You can access this virtual meeting via phone or computer by clicking on this link: https://doane.zoom.us/j/749484584. You may also reach out directly to your CD/AC or Doane Housing with questions.

U-Haul Free Storage Offer

If you are in need of storage or moving equipment, U-Haul is offering students free storage for 30 days and discounts on moving equipment. For more information, please visit their website at www.uhaul.com.

While we highly encourage you to check-out early and return home, Doane also understands this may not be feasible for some students for a multitude of reasons. Because of this, the residence halls will remain open for those without alternative arrangements starting Sunday March 15, 2020. Unless otherwise stated, students remaining in the residence halls will follow standard check-out procedures at the end of the semester in May. However, should you opt to remain in the residence halls, the option to check-out throughout the remainder of the semester will be available if you find that fits your needs more appropriately. In order to assist students who may need to remain on campus, the residence halls will remain open with the following protocols in place and with limited services.

Social Distancing

To support CDC recommended social distancing, students who remain in the residence halls will be unable to access lounges, study spaces, or other common spaces typically used for gathering. Residence hall access will be limited to your individual room, community bathrooms, laundry, and the main kitchen area in each building. All programming and other activities have been canceled campus-wide.

Limited Services

Residential Life staff will be available for emergency purposes, but other services such as lock-outs will be significantly limited. It is important now more than ever you carry your keys and student ID with you at all times while on campus.

Conduct and Quiet Hours

All conduct codes and laws are still in place for any student remaining in the residence halls. Any violation will result in you being asked to leave housing for the remainder of the semester. 24/7 quiet hours will be implemented starting on March 23, 2020.

Dining Services

Dining services will be available to students beginning on Sunday evening March 15, 2020 from 5:30-6:30pm. The Cafe and other dining areas will not be open, but students will have access to pre packed meals. Please specify any dietary accommodations in the form linked below. Students can pick up meals from the dining hall in Perry Campus Center during the following times:

  • Breakfast: 7:30-8:30am
  • Lunch: 11:30am-1pm
  • Dinner: 5:30-6:30pm

If you plan to remain on campus, we ask that you please complete this form by CLICKING HERE as soon as possible, preferably no later than Wednesday March 18, 2020 so we can make appropriate plans for those remaining on campus.

This sudden news that we are sharing is surely hard and we anticipate that you will have additional questions in the days ahead. We are committed to helping you through this process, so if you have additional questions or concerns please reach out to me or your CD/AC via email. We also recognize that many of you have developed close relationships on campus with your roommates, friends, faculty, and staff and are now encouraged to leave your community. There are services to help you such as Doane's counseling center. Please feel free to reach out to them at myron.parsley@doane.edu or kristal.flaming@doane.edu for further support. We encourage you to reach out to your fellow friends in the Doane community even though there may be more distance between you because of these unprecedented circumstances. 

We will continue to update you regarding Housing Selection and other Residential Life activities via email. Please be sure to watch for emails from doanehousing@doane.edu and your Community Director or Area Coordinator. Thank you in advance for your patience and understanding.

Best wishes,

Megan Failor
Director, Residential Life and Education
Doane Housing
Office of Residential Life and Education