Important COVID-19 Information

For all University updates and resources regarding COVID-19, please visit www.doane.edu/covid-19
CARES Act Student Portion Reporting

CARES Act Student Portion Reporting

Higher Education Emergency Relief Fund Reporting – Emergency Financial Aid Grants to Students

Section 18004(e) of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act” or the “Act”)), Pub. L. No. 116-136, 134 Stat. 281 (March 27, 2020), directs institutions receiving funds under Section 18004 of the Act to submit (in a time and manner required by the Secretary) a report to the Secretary describing the use of funds distributed from the Higher Education Emergency Relief Fund (“HEERF”).

  1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

Doane university signed and submitted to the Department of Education the Certification and Agreement and the assurance that the institution intended to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. The total amount of funds allocated to Doane University under Section 18004(a)(1) of the CARES Act was $1,538,922.

  1. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student.

Doane University has received $769,461 (50 percent of the total amount allocated) from the Department of Education pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

  1. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

At the time of this report (the 30-day Report), Doane University has distributed $689,880 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

  1. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

Doane University estimated that 1,266 students were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. Another 825 students were potentially eligible but would require completion of the FAFSA to determine eligibility.

  1. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

At the time of this report (the 30-day Report), 1,266 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

  1. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

To determine which students received Emergency Financial Aid Grants under Section 18004(a)(1) of the CARES Act, Doane University is using two approaches. Doane identified students immediately eligible for funds according to the CARES Act guidelines based on information provided in completed FAFSA documents. Group 1 students were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.

For students who have not completed a FAFSA and therefore do not have an immediate source for determining eligibility, Doane is asking those students to complete the FAFSA and a short online application to determine eligibility for funds.

To determine how much in Emergency Financial Aid students would receive under Section 18004(a)(1) of the CARES Act, Doane considered the financial need of students. Doane used five tiers of Estimated Family Contribution (EFC) as determined by the Free Application for Federal Student Aid (FAFSA). These tiers are already used within our financial aid practices for the University. The following table includes the five EFC tiers.

Tiers Estimated Family Contribution
Tier 5 Equal to or more than $30,001
Tier 4 $15,001-$30,000
Tier 3 $5,712-$15,000
Tier 2 $1-$5711*
Tier 1 Less than $1*
*Pell-eligible

Students in Tiers 1, 2, and 3 are those with the highest financial need. Students in Tier 3 are sometimes particularly in need, as they are not eligible for Pell grants. 

For students in Group 1, Doane distributed $689,880 of the available Emergency Financial Aid Grants for students among the five tiers according to the following table. Students with the highest financial need received most of the funds.

Distribution Tiers  

($689,880)

Percent Distribution Individual Awards per Tier based on enrollment and eligibility
Tier 5 5% of funds ($35,280) $180
Tier 4 10% of funds ($70,800) $300
Tiers 1, 2, and 3 85% of funds ($583,800) $700

For students in Group 2 who had not completed a FAFSA at the time of the initial distribution of funds, Emergency Financial Aid Grants will be distributed using the same financial need tiers on a rolling basis as students completed the required online application and a FAFSA (to verify eligibility).

  1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

Doane University provided a full description of policies and procedures concerning the Emergency Financial Aid Grants on Doane’s dedicated COVID-19 information page, www.doane.edu/covid-19. An email was sent to students in Group 1 to inform them about the emergency aid they would receive. An email will be sent to Group 2 students to inform them of the process to determine their eligibility for Emergency Financial Aid Grants.