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Athletic Handbook

Athletic Handbook

 

PREFACE

This Student Athlete Handbook is provided to educate athletes, coaches, faculty, administrators, and other interested parties concerning rules of conduct, eligibility requirements and other issues affecting the student athlete.  

POLICY ON ALCOHOL, TOBACCO, AND ILLEGAL DRUG USE

The Doane College Athletic Department recognizes the use of alcohol, tobacco, and illegal drugs as a significant problem on college campuses and for many student athletes. Their use results in negative effects on behavior, relationships, academic performance, and the overall learning environment. The use and misuse of these substances also affects athletic performance as well as team morale. Although we realize that problems with alcohol and other drugs are not confined to student athletes, they are of special concern to us because of the high visibility and additional social pressures athletes often face as representatives of our institution. The following rules are minimum standards and individual coaches and teams may adopt more stringent rules applicable to their respective sports.  

COLLEGE AND DEPARTMENT EXPECTATIONS AND POLICY

The Doane College Alcohol/Drug & Substance Abuse policy is set forth in the Student Handbook and Planner. This policy applies to all students, including student athletes. Violations are handled as described in the Policy. Athletes have an additional responsibility to themselves and their teammates to report to practice and competition and participate at 100%. Therefore, the following policy applies to in-season training.
  • Student athletes shall not use alcohol, tobacco, or other drugs at practices, games or during team travel from the time the team leaves campus until the team returns to campus.
  • Other student personnel associated with the athletic program shall also not use alcohol, tobacco or other drugs during these times.
Additional policies apply to the conduct of student athletes throughout the academic year:
  • Illegal drugs shall not be used by anyone at any time.
  • Students under the age of 2l shall not use alcohol.
  • Alcohol, tobacco, or other drugs shall not be provided to or made available to recruits and prospective students.
  • Alcohol, tobacco, or other drugs shall not be used at team dinners or banquets.
  • Use of alcohol, tobacco or legal drugs by students of age at any time when such use is not otherwise prohibited by this Policy must represent responsible use of such substances.
 

ELIGIBILITY FOR COMPETITION

The NAIA and the GPAC establish basic rules for eligibility to compete in athletics. Doane adheres to all applicable NAIA and GPAC academic standards, participation guidelines, and transfer requirements, summarized as follows:  

NAIA Eligibility Requirements

For a student to be eligible for any NAIA-recognized intercollegiate competition, a member institution must ensure that the student conforms to the following regulations.
  1. An entering freshman student must be a graduate of an accredited high school or be accepted as a regular student in good standing as defined by the enrolling institution.
  2. An entering freshman student must meet two of the three entry-level requirements:
    • A minimum score of 18 on the Enhanced ACT or 860 on the SAT (for tests taken on or after April 1, 1995).
    • An overall high school grade point average of 2.000 or higher on a 4.000 scale
    • Graduate in the upper half of the student's high school graduating class. Students not meeting at least two of the three standards shall be denied athletics participation at a member institution for the first full year of attendance (2 semesters, 3 quarters, or equivalent) that such a student is identified with any institution(s).
  3. The student must be identified and enrolled in a minimum of 12 institutional credit hours at the time of participation, or, if the participation takes place between terms, the student must have been identified with the institution the term immediately before the date of participation.
  4. Exception to the 12 credit hour enrollment rule:
    • A student who will complete requirements for graduation within 10 semesters, 15 quarters, 12 trimesters or less may retain eligibility during the last term of attendance of the senior year by enrolling in fewer than 12 institutional credit hours. Official verification must be provided by the registrar that the student has completed all other academic requirements for graduation except for the currently enrolled credits. Such verification must be provided to the Eligibility Chair. It is understood as a condition of the use of this exception to the 12 hour enrollment rule that the intercollegiate eligibility of the student using the exception shall be terminated automatically at the end of the term, or term extended, in which less than 12 credits are carried.
  5. The student must maintain institutional identification during any term of participation.
  6. The student must have accumulated a minimum of nine (9) institutional credit hours prior to identification for the second term of attendance.  Only those institutional credit hours earned after identification (at any institution) may be applied toward meeting the nine (9) institutional credit hour rule for a second term freshman.
  7. Exceptions include:< >A transfer student who has met the graduation requirements for an associate degree from a junior college and who has not been identified with any institution(s) of higher learning for more than five semesters or seven quarters will be exempt from meeting the 24 hour rule for the first term upon transferring to an NAIA institution provided:the transferring student passed all hours required for graduation in the term in which graduation occurs and;less than 24 hours were required for graduation during the last two terms.  Students receiving this exception must pass at least 12 hours in their first term of attendance at the four-year school to retain eligibility for a second term. The last term at the junior college shall count as a term of attendance.Exception: A student will be exempt from meeting the 24 hour rule only during the first term in which the student initially competes in any sport at the intercollegiate level, provided the student has not previously participated in any intercollegiate sport at any institution; met freshman eligibility requirements upon initial identification with any institution (applies only to students in the first four semesters/six quarters or equivalent, of attendance); and has an overall GPA of 2.00 on a 4.00 scale calculated on the basis of all transcripts from all institutions (applies to students in all terms following the fourth semester/sixth quarter, or equivalent of attendance.)
  8. After completion of the second term of attendance and from then on, a student must have accumulated a minimum of 24 institutional credit hours in the two immediately previous terms of attendance.  No more than 12 institutional credit hours earned during summers and/or during non-terms may be applied to meet the 24 institutional credit hour requirement. Such credit must be earned after one or both of the two immediately previous terms of attendance. All credit hours used to meet this total of 24 institutional credit hours are to be taken at face value and are not to be converted, even if earned at different institutions using different credit hour systems (e.g., quarter and semester).
  9. The student must be making normal progress toward a recognized baccalaureate degree and maintain the minimum grade point average as defined by the institution and the NAIA (where applicable).
  10. Exception: A freshman who initially becomes identified after the first term in the fall shall meet this requirement by having passed 12 semester or 20 quarter institutional credit hours. This exception shall apply to the second season of competition regulation only.  To participate the third season in a sport, all students must have accumulated at least 48 semester/72 quarter (or equivalent) institutional credit hours. Transfer students shall use institutional credit hours as certified by the previous institution(s) to meet this requirement only for their first term of attendance at a member institution. Thereafter only institutional credit recognized by the student's current institution and submitted to the registrar for posting on the transcript shall apply.  To participate the fourth season in a sport, all students must have accumulated at least 72 semester/108 quarter (or equivalent) institutional credit hours, at least 48 semester/72 quarter hours of which must be in general education and/or in the student's major field of study. Transfer students shall use institutional credit hours as certified by the previous institution(s) to meet this requirement only for their first term of attendance at a member institution. Thereafter only institutional credit recognized by the student's current institution and submitted to the registrar for posting on the transcript shall apply.  To participate in a third and/or fourth season in a sport, all students must have and maintain a total cumulative GPA of at least 2.000 on a 4.000 scale. The GPA for students with continuing identification at your institution shall be calculated according to the official institutional policy for all students. The GPA for entering transfer students shall be calculated by dividing all quality points achieved by the total number of hours attempted for all courses listed on all official transcripts from all institutions previously attended.
  11. Upon reaching junior academic standing as defined by the institution, a student must have a cumulative grade point average (GPA) of at least 2.000 on a 4.000 scale. The 2.000 cumulative grade point average (GPA) or higher must be certified each grading period in which the student wishes to compete after junior academic standing is reached.
  12. To participate a second season in a sport, all students must have accumulated at least 24 semester/36 quarter (or equivalent) institutional credit hours. Transfer students shall use institutional credit hours as certified by the previous institution(s) to meet this requirement only for their first term of attendance at a member institution. Thereafter only institutional credit recognized by the student's current institution and submitted to the registrar for posting on the transcript shall apply.
  13. The student must be eligible according to the institution's standards for intercollegiate competition.
  14. Exception: For the fall term only if athletic contests are scheduled before the opening date of classes, enrolled students may compete, if otherwise eligible, prior to the first day of class.
  15. The student must be eligible according to affiliated conference standards when such standards are more stringent than NAIA rules and standards.
  16. Repeat courses previously passed with a grade of "D" or better in any term, during summer or during a non-term cannot count toward satisfying the 24 credit hour rule. A maximum of one repeat course per term previously passed with a grade of "D" (or the equivalent) may be counted toward satisfying the 12 hour enrollment rule. Repeat courses previously passed with a grade of "C" or better cannot be applied to meet either the 12 hour enrollment rule or the 24 credit hour rule.
  17. A student who has not been identified at an institution during the preceding term does not become eligible at that institution until identification takes place the following term.
  18. A student who is eligible the last day of a term may retain eligibility until midnight of the 14th calendar day following the close of a term to allow an institution time to recertify eligibility. This regulation does not apply to students who complete all requirements for graduation or complete 10 semesters of attendance (or equivalent). Further, students declared ineligible by the institution or conference shall lose eligibility immediately upon such declaration.
  19. A student enrolling in college after the date set by the institution for enrollment of regular full-time students will not be eligible to compete in intercollegiate athletics until two full calendar weeks of residency have been completed.
 

GPAC Eligibility Requirements

Section I. Persons competing in men's and women's sports will be governed by the National Association for Intercollegiate Athletics Official Handbook. Section II. Exception to Section I is as follows:
  1. A student who has attended one conference school is not eligible to participate for a second conference school for one calendar year in any sport. An exception is where a school drops a sport and a student transfers within the first two (2) terms after the school announces the discontinuance of that sport while the student is still attending the school. For such a case, this exception is waived for the student in that sport.
  2. The student athlete needs to maintain a minimum cumulative grade point average as follows:  
    • Freshmen beyond first term of attendance a 1.5000.
    • Sophomores a 1.7500.
    • Juniors a 2.0000.
    • Seniors a 2.0000.
 

POLICY ON HAZING

The Athletic Department fully supports the policy of the college prohibiting hazing. Doane College is an institution of higher education devoted to excellence in the liberal arts and to the people of the state and the nation. A part of that mission is fulfilled by the college's commitment to the development of students through academic, co-curricular and extracurricular activities. In keeping with its commitment to a positive academic and social environment, and in accordance with Nebraska State Law, Doane College unconditionally opposes any hazing. Doane College's goal is that every student on this campus would be free from the humiliation and danger of hazing. Doane College interprets hazing as any willful act done by one or more individuals whether physical, mental, emotional or psychological, which subjects another person, voluntarily or involuntarily to anything that may abuse, mistreat, degrade, humiliate, harass, ridicule, intimidate, or endanger him or her, or which may in any fashion compromise his or her inherent dignity as a person. Such activities and situations include, but are not limited to:
  1. Physical punishment, contact, exercise or sleep deprivation which causes excessive fatigue and/or physical and psychological shock;
  2. Coerced or forced consumption of food, drink, alcohol, tobacco, and/or illegal drugs;
  3. Coerced or forced transporting of individuals;
  4. Public humiliation, ridicule, indecent exposure or ordeal;
  5. Coercing or forcing illegal acts;
  6. Coercing or forcing acts that are immoral or unethical;
  7. Blocking an individual's academic, athletic, health, or personal success;
  8. Personal servitude;
  9. Mental harassment;
  10. Sexual harassment;
  11. Deception;
  12. Threat of social exclusion;
  13. Any activity that involves the use of alcohol or any controlled substance in violation of the Alcohol/ Drug & Substance Abuse Policy; and
  14. Any activity that is not in accordance with Doane's established policies.
Typically, hazing has occurred in connection with initiation activities. Even if an initiation activity is optional, an individual may not feel empowered to refuse participation. Should hazing occur in connection with any team or individual initiation activity, disciplinary action may be taken by the athletic department as well as the College.  

INTERCOLLEGIATE ATHLETIC INSURANCE

Athletic Insurance is provided by Doane College for the benefit of our intercollegiate student athletes. This coverage is offered on an "excess" basis only, which means that the coverage will only cover expenses after the athlete's primary carrier has been used to its fullest extent. Primary coverage normally involves private insurance covering the student as an insured or eligible dependent. All student athletes are required to provide proof of primary insurance prior to participation in intercollegiate athletics in any form. The primary insurance must not contain any exclusion for participation in any athletic contest or any similar provision excluding coverage for the student athlete for injuries sustained during participation in intercollegiate athletics. The excess insurance contains certain limitations and exclusions as amended from time to time. For example, the excess coverage has a deductible that must be paid by the student athlete in the event of an injury. If you have a question concerning the terms of the excess coverage provided, you should contact the Doane College Business Office at 402-826-8200.In the event of an injury (not including minor scrapes or bruises), the student athlete is responsible for requesting a claim form from the head Athletic Trainer. The student athlete is responsible for promptly completing the form and returning it to the Athletic Trainer. Failure to do so will jeopardize coverage, as notice of the injury must be provided to the insurer within 30 days of the injury. Complete claim forms and an explanation of the process are available in the Athletic Trainer's office.  

ATHLETIC TRAINING ROOM POLICIES

The student athlete must provide the following information to the head Athletic Trainer prior to the beginning of each season.
  • Physical - The NAIA requires all athletes to have an athletic physical exam for each year of participation. A completed physical form with the physician's signature is kept in the Athlete's file.
  • Medical Information- The student athlete must complete the form each year prior to participation
  • Insurance Information- The student athlete must provide proof of coverage by primary insurance for each year of participation.  The Athletic Trainer's Office provides a service to students by making a physician available in the training room on a periodic basis to evaluate and treat injuries. This service is available to the student athlete free of charge. Any outside appointments or treatments by physicians or physical therapists are the student athlete's financial responsibility.
 

TEAM TRAVEL POLICY

College athletic teams are required to travel extensively during a sports season. During the time a team is away from campus, all college rules and policies apply as the event is a college-sponsored activity. In addition, a coach is responsible for the safety and conduct of the team members and must make decisions accordingly. Unless there is justification for doing otherwise (with prior approval of the Athletic Director), the following policies apply:
  1. When a team travels by bus or in a single vehicle which carries a team, a coach will ride that bus or vehicle to provide control and assistance should any situation occur which requires action by a college employee.
  2. When there is a caravan of two or more vehicles leaving a common site at the same time, those vehicles will travel together to the destination in order to provide assistance, if needed, and safety for the group.
  3. Student athletes will accompany the team to and from athletic events unless it is verified with the coach that they will be with parents or other responsible adults. They will not return with other students or peers. (Meeting at the site during vacation periods, etc., may be exceptions to this policy, depending on the circumstances.)
  4. Student athletes shall not make long distance calls from their hotel/motel rooms. NAIA regulations do not permit the college to pay for these charges.
  5. Movie rentals by student athletes or coaches while staying in a hotel/motel will not be paid by the college.
  6. Head coaches will identify their rules and expectations for road trips to team members at the beginning of the sports season. If there are questions on situations which may be specific to a particular team, they should be discussed with the athletic director.